Assistant Building Manager

Assistant Building Manager – London – Competitive salary

Our client is a leading property consultancy/real estate provider who are looking for an Assistant Building manager. This role will be working on a large prestigious building in the West of London where you will deal with the day to day management and operational activities in line with all health and safety, environmental and company procedures. You will assistant the Building Manager with day to day duties while managing other staff in the FM team. West London based role offering a competitive salary. 

The role

• To ensure the fabric of the building both externally and internally is maintained and serviced to a high Standard in accordance with the management contract and agreed budgets.
• Assist with the drafting, control and reporting of the service charge budget and expenditure for the site in conjunction with the Senior Facilities Manager and surveyor as applicable.
• Provide best in class customer service to internal and external customer base
• Maintain regular and effective communication with clients and tenants
• Supervise site based staff, ensuring all people related policies and procedures are followed
• Maintain regular and effective communication with internal colleagues in Property Management, support functions and the wider Real Estate business
• Monitor works conducted/service provided by suppliers
• Audit and inspect supplier delivery
• Measure and report supplier performance against agreed SLAs
• Manage suppliers to ensure effective, safe and compliant delivery of all M&E related services, including: life safety systems, vertical transportation equipment and public health systems
• Procure goods and services, following procedures and policies
• Contribute to the preparation of management reports for a variety of stakeholders and attend management meetings are required
• Undertake regular building inspections, complete reports and initiate/progress any required works
• Ensure compliance with all current statutory legislation in respect of health and safety and the environment
• Ensure compliance with all internal procedures and policies – e.g. Procurement, Finance, Compliance, HR
• Ensure security and emergency procedures are robust and adhered to at all times, taking an active role in the event of emergency situations
• Complete administrative tasks as required to include use of systems, filing, inventory management.
• To ensure fire and other evacuations are carried out on a regular basis in accordance with the health and safety requirements. This includes ensuring the emergency plan and related site maps are continually updated.
• To manage major work programmes on site
• To assist the Building Manager in producing management reports

Required skills & qualifications

• Membership or Associate Membership of BIFM
• Managing Safely – accredited by IOSH
• Previous experience in a similar role
• Understanding of commercial leases and the landlord and tenant relationship
• Good understanding of service charge budgets and accounting principles
• Good health and safety and environmental knowledge
• Basic mechanical and electrical services knowledge
• Excellent English language skills – both written and spoken
• IT literate – MS Office at intermediate level