This is a role for a part/qualified, or experienced property professional to support the management of the North region (which includes Mid Wales) E&I land and property portfolio, ensuring maximisation of the value and performance of the built property assets in achieving wider property programme objectives.
The Directorate’s vision is to help provide a modern and available property offering to the market place, available for occupation by business to maximise regional economic benefits. The property management division within the Directorate is a customer facing, commercially focused delivery team with skills in general practice, estate management, valuation surveying, landlord and tenant legislation, land management, facilities management and project management. Its’ role is to :
- Assist in the efficient and pro-active day to day management of the Department's land and property asset portfolio supporting businesses and the delivery of positive outcomes against department and policy objectives
- Manage the provision of Property Management Services to the Economy and Infrastructure estate so that Welsh Governments legal, contractual and policy obligations are met and its land and property assets are used effectively
- Support wider departmental strategy and policy to ensure compliance, alignment and value for money
The post-holder will be responsible for managing and delivering commercial property negotiations which may involve the letting, lease/licence renewal, rent review and management of land and built assets.
The post-holder will assist in managing the portfolio to ensure facilities management works/arrangements are initiated and completed in a timely manner and in particular, assets are managed with due regard to statutory health and safety compliance.
The post holder will represent the Welsh Government in a varied customer facing role, delivering the highest standards of customer service and to companies seeking accommodation where they have identified we can assist with a property solution for their business requirements.
Key Tasks :
- Continue to the day to day management of the Department's land and property asset portfolio.
- Working to the Mid Wales Property Surveyor (MB1) and North Wales Team Leader (EB2), to independently manage a discrete caseload of North Wales Landlord and Tenant relationship issues to include the negotiation of leases, tenancies, licences and sale/purchase contracts in a compliant manner and instruct internal legal advisors to achieve timely completion.
- Liaise with internal and external professionals, clients and legal advisers.
- Manage existing facilities management contracts/arrangements in a timely and compliant manner to ensure, in particular, statutory health and safety compliance.
- Analyse, interrogate and collate property information and present it in a suitable format
- Undertake budgetary and financial management competently.
- With support from the Property Surveyor, undertake property negotiations, instruct lawyers and prepare contracts, in accordance with relevant and up to date land and property legislation.
- Prepare accurate and clearly written reports for submission to the Property Leadership Team to consider regarding property transactions.
- Deal with FOI requests in a timely and competent manner
- Draft submissions and briefings to Ministers, and replies to Ministerial correspondence and Welsh Government questions.
Welsh Language Requirements :
Welsh language skills are considered desirable but not essential for this role
The post offers an outstanding opportunity to work in a high profile delivery area. The property management function supports wider department and Welsh Government objectives. The portfolio is diverse and will provide the post holder with a wide and varied workload in support of their personal and professional development in property surveying and commercial estate management. It provides an important intervention and role in the supply and availability of premises in the commercial market place and in providing accommodation available for both indigenous and inward investment companies, be they existing or new businesses.
- Achieving Commercial Outcomes - Recognise when deliverables and/or services derived from a commercial arrangement are not being delivered to the required level of quality or standard and take appropriate action
- Making Effective Decisions – Explain clearly, verbally and in writing, how a decision has been reached
- Managing a Quality Service - Work with team to set priorities, create clear plans and manage all work to meet the needs of the customer and the business
- Changing and Improving - Take initiative to suggest ideas for improvements, sharing this feedback with others in a constructive manner
Job Specific Criteria:
- Property negotiation skills with some practical and working knowledge of relevant property and contract law with particular emphasis on Landlord and Tenant legislation
- A working knowledge, understanding and some relevant experience of facilities management
- Able to plan, manage and complete work in an accurate, timely manner and competently undertake budgetary and financial data analysis.
- Pattern of Working : If this is a full time post applications will be considered from staff who wish to work part-time or on a job share basis (A business case should be attached in Appoint if full time only is required)
Full time - applications will be considered from staff who wish to work part-time or on a job share basis
Closing Date: 4pm 12 April 2021
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