Manager of the Portfolio Management Office

The Crown Estate Scotland
Competitive Salary
Closing date
21 May 2022

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Interested in setting up and owning the Portfolio Management Office and Portfolio Performance strategy in addition to providing leadership for the Project Management Office function for Crown Estate Scotland?

Also, providing support to project/programme managers to drive change and delivery of initiatives?

Keen to use your knowledge and skills to provide strategic challenge to ensure alignment with wider policy and strategic initiatives?

Want to join a growing business focused on delivering environmental, social and economic value?

Join our property team to establish and run Crown Estate Scotland’s Portfolio Management Office to create a single, central support structure within the organisation.

Crown Estate Scotland has an exciting opportunity for a Manager of the Portfolio Management Office to join our team on a full-time permanent basis.

About Us

We manage property – including buildings, land, coastline and seabed – on behalf of people of Scotland. Our purpose is to invest in property, natural resources and people to generate lasting value for Scotland. Our profits go to Scottish public spending.

Our work can be categorised into four roles:

  • Investor – investing in, for example, property development like the Montrose ZeroFour project, to enhance value as well as building external partnerships and supporting staff.
  • Enabler – empowering others supporting local plans and projects, providing access to property and helping address barriers to sector growth.
  • Asset Manager – managing leases and agreements with tenants as well as direct management of forestry.
  • Coordinator – supporting other Scottish Crown Estate managers by, for example, coordinating spatial information.

We work in a way that:

  • Generates prosperity and value for all of Scotland.
  • Supports the growth of sustainable business and industry in Scottish seas and on the coast.
  • Makes places better for those who live, work and visit there.
  • Promotes sustainable ways of producing energy, food, and other products; and
  • Creates opportunities for people to use and benefit from the Scottish Crown Estate.

Our values of Integrity, Excellence, Collaboration and Commercialism help us to put our purpose into practice. They shape how we work, underpin our actions, and help to make Crown Estate Scotland a great place to work.

About the role

The successful candidate for this new role will work an exciting range of activities such as:

  • Developing and implementing the terms of reference for the Portfolio Management Office.
  • Working in conjunction with key stakeholders to create strategies for the effective planning, monitoring, and delivery of the portfolio.
  • Assuring the overall integrity and coherence of the portfolio.
  • Providing strategic oversight support for the Property Board.
  • Designing, challenging and agreeing management dashboards.
  • Providing an ongoing health check of the portfolio/programmes by reassessing whether the programmes/projects continue to meet overall strategic objectives.
  • Establish framework agreements for the purchase, roll-out and maintenance of Crown Estate Scotland’s wide project portfolio management tools, training, and consulting.
  • Keeping abreast with the industry and evaluating the effectiveness of new project management tools and techniques.
  • Supporting the Director of Property to deliver quality project portfolio management across Crown Estate Scotland, enabling delivery of Programme priorities.
  • Embedding programme level standards across all areas of programme management including risk, planning, governance, reporting, information management, assurance and finance.
  • Acting as an escalation point within Crown Estate Scotland for issue and risk resolution.

There will be a requirement for occasional off-site meetings and trips to different parts of the Estate (e.g., rural areas, coastal locations etc).

The starting salary will be £48,513.12 with potential for future progression as well as eligibility of annual cost of living rises. The maximum salary for this role is currently £59,195.22. The role also benefits from 25 days’ annual leave, increasing to 30 days after four years’ service, plus 11.5 of public/privilege days. Crown Estate Scotland encourage flexible working and operate a discretionary flexi-time scheme. This role offers participation in the Civil Service pension scheme. Contribution levels for the scheme are currently 5.45% employee contribution at the entry salary for this role whilst Crown Estate Scotland contribution levels are 27.9%.

Crown Estate Scotland is a family friendly employer and offers a range of benefits to offer practical support to parents and carers including maternity/adoption leave at 27 weeks full pay, paternity leave at 3 weeks full pay, paid support for carers and parents, flexible working policies and a flexi-time scheme that individuals can opt into.

The contractual working location of this role is our Edinburgh office. However, we believe work is something you do, not a place you go to. We are committed to supporting employees to work flexibly and in a way that suits their own role and preferences. We understand the importance of balancing working life with other priorities and therefore offer flexible and hybrid working options.

About You

Candidates for this role should:

  • Hold a qualification in a relevant subject.
  • Have relevant Programme/Portfolio Management experience and have previous experience in establishing and running a successful Portfolio Management Office.
  • Be able to demonstrate strong leadership and management skills including strong project portfolio management or strategy/business planning skills, to ensure the integrity of the portfolio/programmes and projects.
  • Be able to build and maintain effective working relationships with senior managers, the programme and project teams and any third-party service providers.

You will have the following qualities, which are key to success in this role:

  • Be able to work well under pressure and deliver tight deadlines.
  • Be proactive and adopt an inquisitive approach to work.
  • Confidence in using Microsoft Office products (such as Outlook, PowerPoint, Word, Excel, Sharepoint, MS Teams).
  • Good presentation skills – written and verbal.
  • Excellent work ethic and highly motivated to achieve results.
  • Be able to influence others and establish credibility within an organisation quickly.

We welcome requests to work on a job share basis.

Crown Estate Scotland is committed to being a diverse and inclusive organisation and we welcome applicants from all backgrounds. We seek to provide a positive candidate experience. We endeavour where possible to put in place reasonable adjustments to help to deliver an equitable experience and to ensure every candidate can most effectively demonstrate their suitability for the role they are applying for. If you have a disability, please tell us if there are any reasonable adjustments we can make to help you in your application or with our recruitment and selection process.

The closing date for applications is 1 May 2022.

Interviews will be conducted shortly after this date.

 To apply for this role, please click the 'apply' button today.


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