Facilities Manager – Central London - £50,000

Facilities Manager – Central London - £50,000

Our client, a highly regarded Private Landlord in Prime Central London is looking to hire an experienced Facilities Manager.

Due to significant growth in the portfolio size, they are looking to expand their team with several new projects going live in Q3/Q4. It’s an incredibly exciting time for the business and for the right person, you will have the opportunity to work with a great team whilst making a significant impact across a diverse portfolio.

You will be responsible for:

• To ensure the estate is maintained and managed to a high standard and in line with current regulations and legislation.
• Ensure that contracted services are in place across the estate buildings and contract management of each supplier in place.
• Work closely with Property and Asset Managers to ensure service charges are budgeted and managed accordingly
• Deliver projects and maintenance set within building service charges in a timely and professional manner
• Ensure that all reactive maintenance is addressed in a timely manner and in line with our customer service standards.
• Review all sub-contractor quotations for any follow up works associated to planned or reactive maintenance
• Identify any estate improvements and prepare plans on how to incorporate them into the buildings
• Ensure all estate statutory compliance is done periodically and documentation is recorded on Quooda (H&S System)
• Produce and deliver monthly reports on FM performance. Report structure to be set out by Head of Facilities Management
• To work with Asset Managers to complete PTC and Churn works
• Support the business EPC and sustainability objectives
• Review and first approve/query invoices associated to building service charges
• Carry out any other adhoc tasks set by the Head of Facilities Management
• Auditing and inspecting supplier delivery in relation to quality and value for money.
• Providing excellent service to internal and external customers; including maintaining regular, relevant, and effective communication.
• Keeping up to date with and ensuring compliance with all internal procedures and policies – e.g. procurement, finance, health and safety, GDPR and HR – leading by example.
• Ensure that all H&S RA’s, FRA’s, GRAs, L8RA’s FDRA’s and FCRA’s are scheduled periodically as set out by Ark Workplace
• Coordinate and manage all risk assessment actions through Quooda, liaising with relevant specialist sub-contractors to ensure works are sufficiently signed off and certificated
• Carry out monthly facade inspections
• Carry out snap audits of building compliance documentation to ensure buildings are up to date with statutory compliance and maintenance

You will also be working closely with the Director of Property to deliver the businesses short and long-term objectives, contribute proactively, bring ideas and add strategic value

You will be responsible for:

• Confident to deliver, advise and make decisions on all areas of the JD including best practice and remaining up to date; seeks and embraces continuous professional development.
• Personable, results driven, organised, resilient, self-motivated, and resourceful; able to work with a high degree of autonomy to develop and strengthen given areas of responsibility by embracing change, technology, and new opportunities.
• Proactively builds productive working relationships at all levels, excellent communicator, collaborator and service provider to colleagues and key stakeholders

As the ideal candidate, you must meet the following requirements:

• A minimum of five years’ experience managing an Estate, including advising and making justifiable decisions on all areas of facilities management with minimal supervision, including Health and Safety practices, PPM schedules, legal and best practice compliance.
• Strong understanding and experience managing FM projects, including good project management principles and third-party management, with experience managing upgrades, tenders and reviews.
• An organised, professional and customer centric approach, with an eye for detail and accuracy – able to work within a busy environment, servicing multiple customers.
• Strong understanding of process and technology to streamline duties and create efficiencies. Good analytical skills.
• Strong leadership and communication skills, including a good level of verbal and written communication (correct use of the English language), and an ability to communicate and easily engage and motivate others, particularly to enable positive change.

Package: £50,000 plus extensive benefits

For more information on this role and others, please contact Grant Kaveney at GKR London Property Recruitment.